Friday, January 25, 2013

Setting Restrictions for Your iDevice

OK, Parents, this one is for you! I realize that there is a great deal of concern over access to the Internet for our little ones. This post will provide you with a small nugget that you may not have been aware of.

How many of you have children with their own iPod touch? How many of you allow your kids to play games on your iPhone or iPad? How much of the time they spend with your device or one of their own is unsupervised? Do they have unrestricted access to the Internet with your device or their own?

Did you know that you can have control of this?

Now that I have your full attention - please be sure to have the right conversations with your kids about what is appropriate and not appropriate based on their age and level of maturity. I am not here to tell anyone how to parent so you will have to decide what level of restriction is appropriate for your own context.

This short video is just here to show you what you can do to help keep your children safe online.

Have an awesome day and stay safe online!

Saturday, January 19, 2013

Adding New Fonts to Google Docs

Those of you who are veteran Google Docs users know that at one point your font choices were pretty "slim pickins".

Google Docs now has the ability to add fonts so that you can add some personality and character to your documents. This will also work in Google Presentations. The video below shows how it works.

Do you have a favorite or least favorite font?

Saturday, January 12, 2013

How to Disable Java for all Browsers

In light of the recent warnings and frequent need to disable Java - here is a quick tutorial on how you can disable and re-enable later - the java plug in for all browsers at the same time.

Have an awesome day and stay safe online!

Combine Spreadsheet Cell Data

Spreadsheets are more than just a bunch of cells that hold information - they are powerful tools that can help you easily manipulate and work with that information. Here is one formula that I have found to be very helpful in many circumstances.

It is the CONCATENATE formula and it allows you to take information from cells and combine it with information from other cells or simply with information that you would like to append to the data. Here is a short video on how it works.

Hopefully you can apply this to something within your own context of work.

Have an awesome day!

Friday, January 4, 2013

Multiple iDevices - One iTunes

Welcome to 2013! I hope that all of you enjoyed the Christmas and New Year festivities the last couple of weeks. I know that I did.

This post is for those of you that more than one iPad, iPod, or iPhone but only have a single computer with iTunes installed in order to manage them all. How many new ones are a result of this Christmas? LOL

Managing the music and apps on multiple devices can be tricky when you are only syncing with a single computer. Here is one way I have found works.

The key, in my opinion, is to manually do all of the music and apps. rather than automatically sync all new stuff because not everyone in the house wants all the music on their device. I don't want any of the cartoon music the young kids like, Mom doesn't want any of that newer pop/rock stuff the teenagers like, my oldest doesn't want any of the country stuff, and nobody wants any of the jazz music I like.

This solution involves creating a playlist for each person that needs to sync an iDevice to the computer. The following screenshots will all be taken from iTunes 11 so if you are using an older version, you will need to adjust the instructions accordingly.

Step 1 - Create a new playlist

Start by creating a new playlist.

Use that new little icon in the upper left of the iTunes window and choose New>>New Playlist
That will bring up a new panel on the right hand side of the screen.

Name the playlist and add your music.
First, in the pop-up panel, give the new playlist a name. For this example, I am just calling the list "Sample List".

Then you will need to drag in all of the music that is wanted in that particular playlist. For example, I would start dragging all the jazz over to my playlist. :)

When you are finished adding all of the music you want into the playlist, click Done.

Repeat this step for any additional family members with an iPod, iPad, or iPhone that want to sync up with the library.

Once you have finished creating all of the playlists, you will need to access the device itself.

Step 2 -  Access the Device Settings

In the upper right corner of your iTunes you should find a button labeled in accordance with what type of device is plugged in. For this example we will see iPod. This is the button you need to click on in order to access the device settings.

Click on the button in the upper left that shows what device you have plugged in.

Step 3 - Adjust the Music Settings

Change the settings so that you are manually managing it.

Once you click on the button, you will be taken to the summary screen for your device. Scroll down until you see the Options box. In this box, find the option to manually manage music and videos. Be sure to check the box next to it as shown in the picture above. Now you can click Music at the top to go to the music settings.

Configure the settings to only sync up the playlist for that device.

Once on the music settings page, start by selecting Sync Music at the top.

Entire library is selected by default so now you will need to select the radio button next to Selected playlists, artists, albums, and genres. I would also make sure that the other two are deselected.

Finally, select the appropriate playlist for the device you have plugged in.

Step 4 - Adjust the Apps Settings

Now you should make sure that the apps are manually synced as well. Start by going back to the top and clicking on Apps to go to the apps settings page.

Uncheck the box and choose the apps you want to install.
Once there, scroll down to find the checkbox for Automatically sync new apps and remove the check from that box.

At this point, when you download apps from the app store you will need to come here and click on install for each app you want on the device. This seems like a lot of work but it helps to ensure that the sweet new free RPG game for junior's iPod touch doesn't end up on Mom's iPhone.

Step 5 - Apply and Eject

Once you are finished, just click on Apply in the lower right of the iTunes window and wait until it is finished.

After it has finished, click Done in the upper right

then click the little eject button

Remember to repeat the process for other iDevices in the home. Now when the kids get new music, just add  it to their playlist and sync and you don't have to worry about how to get it off of yours. Adding and removing is as simple as adding or removing from the playlist and syncing.

Now kick back and enjoy!
Have an awesome day!